Designed to meet the needs of small businesses, the SAP Business One application is an integrated, affordable business management offering. It automates business operations such as sales, finance, purchasing, inventory, and manufacturing in a single system, while providing accurate, up-to-the-minute views of business data.
For the first time, business owners have a single system that automates processes and offers an accurate, up-to-the-minute picture of their business.
SAP Business One is affordable, so you can achieve a rapid return on your investment. It's also simple to use, giving all of your users a consistent, intuitive environment that they can learn quickly and use effectively. And it's powerful, enabling you to manage your business today and grow to new levels of success.
Administration
The administration capabilities of SAP Business One include powerful tools that handle all the administrative aspects of your company, including:
System setup gives you an easy, step-by-step list that shows you how to set up all company data and preferences in a few quick steps.
Definition tools allow you to define and identify your users, currencies, payment terms, sales people, banks, commissions and much more.
Permissions keep your business information secure with comprehensive user validation that makes sure only the right people have access to your data.
Rates tables allow you to enter your foreign currency rates and indexes or auto download rates from the Web, which can be then be used in reports and data entry.
Utilities enable you to back up your data, make corrections, and run automatic, predefined processes.
Imports/Exports allows you to move data to and from MS-Excel or other accounting software.
Restorations gives you all the maintenance tools to allow you to restore your data, if needed.
Alert management allows you to define and customize the alerts you want to receive. Each alert can be sent by fax, SMS, e-mail, or internal mail.
Mail, fax and SMS center lets you send documents or reports by mail, fax and SMS. Messages can be sent to internal users, customers, or suppliers.
Outlook integration gives you seamless integration and synchronized communications between SAP Business One and Outlook, Microsoft's personal information manager and communications program.
Outlook provides an integrated solution for managing and organizing e-mail messages, schedules, tasks, notes, contacts, and other information. With SAP Business One, your employees can synchronize calendars, contacts, tasks -- even integrated quotation management. They can also capture and access all relevant customer, partner, and vendor information. And they benefit from seamless communication that spans departments, business functions, and the entire organization.
Capabilities and processes include:
Data synchronization -- Provides a broad range of synchronization options and allows users to schedule synchronization activities
Save e-mail as activity -- Allows users to choose manual association when automated association is unsuccessful; provides alias lists for multiple e-mail addresses
Usability -- Streamlines employee productivity through context-sensitive menus, a synchronization preview window, and an Outlook "speed bar" that makes it fast and easy to access frequently used functions
Purchasing
Manages and maintains vendor contracts and transactions, including issuing purchase orders, updating in-stock numbers, calculating the value of imported items, handling returns and credits, and processing payments. Purchasing enables you to manage and maintain every aspect of your vendor relationships. Tools and processes include:
Purchase order -- Allows you to issue a purchase order to vendors for materials or services, update the available amount for the items ordered, and notify the warehouse manager of the expected delivery date
Purchase delivery note -- Updates the actual in-stock amount without affecting the vendor's account balance
Purchase return -- Records goods returned to suppliers
Purchase invoice -- Records supplier invoices and simultaneously records a stock entry
Purchase credit note -- Credits suppliers upon return of goods or for any other reason that would require such credit
Import -- Calculates the landed value of imported goods and helps allocate different types of costs and expenses such as shipping, insurance, and customs
Sales and Distribution
Helps you create price quotes, enter customer orders, set up deliveries, update stock balances, and manage all invoices and accounts receivables. From price quotes to invoicing and payment, sales and distribution helps you complete your entire sales cycle with the following tools and capabilities:
Quotation -- Allows you to automatically issue a price quote to customers, measure gross profit for the quotation, update stock levels, and report the customer's current balance
Order entry -- Enables you to enter customer orders, automatically reserve the item ordered, and notify your warehouse of the delivery date
Delivery notes -- Enables you to order merchandise related to a quotation and update stock balances
Returns -- Lets you record stock entry returned from clients
Invoicing -- Automatically creates the invoice and records the stock and journal transactions, while issuing an automatic receipt in case customers are paying any part of their bill instantly
Credit notes -- Lets you credit customer for any reason, including customer returns
Reserve invoicing -- Allows you to issue an invoice without changing the stock balances
Auto summary wizard -- Summarizes into one invoice all former accounts receivable documents related to all customers
Drafts -- Gives you the ability to print, edit, and manage documents that were saved as drafts
Material Requirements Planning (MRP)
Material requirements planning (MRP) manages MRP through a wizard-based process.
This process enables users to define a planning scenario in five easy steps and predict demand based on forecasts. Capabilities include:
Define forecasts -- Allows users to predict demand based on forecasts, foresee future demand for the product, and adjust material planning accordingly
Planning wizard -- Steps users through the creation of planning scenarios in five easy steps. Users define the planning horizon, which can be viewed in weeks or days. Scenarios can be run for a range of items or item groups. The user selects the desired criteria in the scenario, such as existing stock levels, open purchase orders, sales orders, work orders, and inventory that reached its minimum stock level, as well as predefined sales forecasts. Once a scenario is executed, the solution presents a make-or-buy recommendation.
Drill-down options allow planners to view the net requirement calculations and view the actual documents driving the gross requirements. Exception warnings and visual cues help users identify orders that need to be expedited.
Order recommendation report -- Allows planners to automatically select recommended production orders and purchase orders for automatic creation; if an item needs to be outsourced, planners can easily convert a production order to a purchase order Reports and Analytics
Creates reports for nearly every aspect of your enterprise, including customer and supplier debt, sales, cash flow, customer-contact summaries, bookkeeping, warehouse stock, financial statements, pricing, and customer activity.
Reporting can open an entirely new world of data and information, with tools for:
To do lists -- Allows managers to quickly receive updates of all their business irregularities, such as unpaid invoices, open price quotes or orders, missing items, and more; features a link to Microsoft Word that allows you to create, with a single mouse click, a set of letters to each obliged customer
Customers/suppliers debts aging -- Lets you view all customer and supplier debts, sorted and divided by their age; view a detailed report for the customer by clicking on a customer line; and use a link to Microsoft Word to create, with a single mouse click, a full status report of all customer debts
Sales analysis -- Allows you to analyze your sales in three main dimensions (by customer, per item, and per agent); enables you to create any cross-sectioning between these dimensions to get a better view, with a report that automatically creates charts to display the data graphically and drill down to a highly detailed level
Banking
Takes care of all financial processing such as cash receipts, cheque writing, deposits, advance payments, credit card payments, and bank reconciliation.
Bank transactions help you handle all your financial processing, with tools for:
Receipt -- Records any payment term given to you by a customer, such as checks, credit cards, cash, or bank transfers
Payment to supplier -- Issues a payment to suppliers, allocates payments to open purchase invoices, and automatically prints the check
Deposits -- Enables you to deposit cash, credit cards, or checks to the bank
Deferred checks -- Automatically displays the deferred checks that should be deposited that day
Checks for payment -- Issues checks for vendors, employees, or other creditors -- and can write and print a check and update the creditor balance accordingly
Reconciliation -- Gives you fully automatic bank reconciliation, so you can reconcile debit versus credit transactions or reconcile your data with your bank's records
The solution offers functionality to optimize every aspect of your business, from financial accounting to manufacturing to sales and service. It also delivers truly innovative features, including a five-step MRP Wizard that automates material requirements planning, and a Drag&Relate tool that lets users link different pieces of information with a single mouse click.
With SAP Business One, you can achieve a new level of control and increase the profitability of your business. Your employees get the information they need, when and how they need it. And you can easily customize the solution to meet your changing requirements.
SAP Business One is sold exclusively through qualified SAP channel partners, who are selected based on their expertise in managing mission-critical business processes.
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